Executive Assistant to the CEO

Job Description

The Executive Assistant to the CEO acts as a strategic right hand to the CEO, ensuring seamless execution across priorities, meetings, and key initiatives.

This is not a routine administrative role. It demands strong business acumen, COO-level thinking, high attention to detail, and the ability to independently manage high-stakes responsibilities in a fast-paced, data-driven real estate environment.

Your Responsibilities Will Include

• CEO Support & Day-to-Day Ownership
  • Manage and prioritize the CEO’s calendar, meetings, travel, and daily workflows.
  • Ensure the CEO is consistently pre-briefed, prepared, and equipped for all engagements.
  • Act as the primary communication bridge between the CEO and internal/external stakeholders.
• Meeting Preparation & Research
  • Conduct pre-meeting research, gather industry insights, review documents, and summarise key discussion points.
  • Prepare briefing notes covering competitive intelligence, market trends, and relevant data aligned with CRE Matrix’s offerings.
  • Coordinate meeting agendas, materials, and strategic inputs to ensure readiness at all times.
• Presentations, Documents & Communication
  • Create high-quality presentations, reports, and decks for investor pitches, strategic reviews, client meetings, and internal discussions.
  • Draft emails, letters, thought-leadership notes, and formal communication on behalf of the CEO.
  • Maintain accuracy, consistency, and brand tone across all CEO-facing outputs.
• Meeting Attendance & Follow-Ups
  • Attend critical client, internal, and leadership meetings alongside the CEO.
  • Capture clear Minutes of Meetings (MoM) with action items, owners, and deadlines.
  • Track follow-ups and ensure timely closure across teams.
• On-Ground Presence & Event Support
  • Accompany the CEO for site visits, client meetings, CREDAI and industry events, conferences, and award functions.
  • Support on-ground activities including capturing photos for marketing, coordinating logistics, engaging with senior stakeholders, and preparing post-event recaps.
• Project & Stakeholder Management
  • Track progress of key CEO-led initiatives and ensure execution timelines are met.
  • Coordinate cross-functionally with Product, Sales, Marketing, and Operations teams.
  • Maintain dashboards, trackers, and update mechanisms for CEO visibility.
• Business Intelligence & Analysis
  • Conduct research on real estate markets, competitors, client profiles, and industry reports.
  • Synthesise insights into clear summaries to support CEO decision-making.
• Confidentiality & Professionalism
  • Handle sensitive information with the highest level of confidentiality and discretion.
  • Represent the CEO and the organisation professionally in all interactions.

Skills Required

• 2–5 years of experience as an Executive Assistant, Chief of Staff, or in a similar coordination role.
• Strong written and verbal communication skills.
• Excellent proficiency in PowerPoint, Excel, and research synthesis.
• Ability to multitask, work under pressure, and manage senior stakeholders.
• High ownership mindset with strong problem-solving abilities.
• Willingness to travel with the CEO for meetings and events.

About CRE Matrix

CRE Matrix was founded by real estate researchers who identified challenges faced by developers, landlords, brokers, banks etc. after working with them for decades. Through Machine Learning algorithms, CRE Matrix is delivering cutting-edge insights at lightening speed to all stakeholders for fast and profitable decision-making. Since inception, our mission has been to make all stakeholders smarter though authentic transaction data.